To ensure you get an interview to be a receptionist, you need to make sure your application has a great cover letter. Our free receptionist cover letter sample will help make sure you make a strong first impression and get a call back. Download ours for free and use it as reference, or just copy and paste your own information over ours.
If you want to learn more about how to write cover letters, take a look at our professionally crafted cover letter guide. Or, if you’d rather have a professional letter ready right now, try our builder.
Table of Contents
- Receptionist Cover Letter Sample (Image)
- Receptionist Cover Letter (Text Format)
- 5 Tips for Writing Your Receptionist Cover Letter
1. Receptionist Cover Letter Sample (Image)
Below are images of both the Receptionist Cover Letter and the Receptionist Resume Sample. Download the cover letter by clicking on the link below the images. To use our builder, click the button bellow.
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2. Receptionist Cover Letter (Text Format)
Dec. 16, 2016
Smith & Brown Partners
412 E. Roseville Parkway, Suite 4
Roseville, CA, 95661
RE: Receptionist Position Application
Dear Mr. Smith:
I am writing to apply for the receptionist position at your firm, Smith & Brown, in Roseville, CA. Your firm has a tremendous reputation, and as such I would love the opportunity to join your organization and assist with office organization, internal and external communication, secretarial work, and of course, receiving clients.
I have over seven years’ experience as a receptionist in the Northern California area. During that time, I have worked for two successful organizations and have provided tangible assistance and achieved real progress in helping those companies.
At Green Leaf Financial I was responsible for organizing meetings and preparing meeting facilities. I scheduled more than 20 appointments per month and managed to receive all clients with the utmost professionalism, developing a strong repertoire with many of our top customers. I also facilitated nearly all internal official communication and was responsible for much of our external communication, including following up with clients and putting our firm newsletter together.
At Waypax I have achieved even more. I schedule more than 60 meetings a month, all of which require juggling meeting room schedules and preparation work, including providing refreshment, ensuring rooms are up to par in terms of presentability, and providing all attendees with required documents and materials. Furthermore, I am the first point of contact for clients when they walk in. As such, I take my role very seriously and treat each guest as a VIP. I have never received any kind of complaint, and have been acknowledged officially by the firm on four separate occasions.
With my strong record and years of experience, I am confident I would fit in well at Smith & Brown. If you are so inclined, I would jump at the opportunity to visit you for an interview. Thank you for your time and consideration of my application. I look forward to hearing back from you at your convenience. Thank you again.
3. 5 Tips for Writing Your Receptionist Cover Letter
1. Prove that you’re friendly: As a receptionist, you are the first point of contact for all potential clients and customers. You must be welcoming and disarming, and have the ability to make people feel comfortable around you. Talk about your social skills or friendliness in your cover letter, and brag about positive relationships you’ve formed in the past.
2. Organizational skills are critical: You will likely be in charge of keeping track of office supplies, setting meetings and reserving meeting space, and running the office schedule. As such, you need to show that you are responsible and meticulous in your work. Mention previous duties and compliments you’ve received in this area.
Don’t simply talk about what your duties have been in the past, talk about how you’ve excelled in them. If you have any achievements or have ever received commendation, brag about it.
3. Quantify where you can: If you can put a number on something, do it. Instead of saying, “set lots of meetings,” say “set 50+ meetings per month.” But what does “set a meeting” mean? Be as specific as you can about your duties – if you cleaned the rooms and prepared refreshments, even just water, mention that.
4. Promote yourself: Treat your application as a commercial about you and why you’re the best person for the position. Don’t simply talk about what your duties have been in the past, talk about how you’ve excelled in them. If you have any achievements or have ever received commendation, brag about it.
5. Echo the language from the job posting: Try to insert some well-placed language taken from the original job posting into your cover letter. These words and phrases act as keywords, and indicate to a hiring manager you are exactly what they are looking for. Don’t force it, but if you can slide in key phrases, do so.
The cover letter template pack on this page is for a receptionist with a vast amount of experience. The applicant is seeking a position in a large corporate office. The cover letter below has been written based on real resume samples hosted on our website.
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Table of Contents
- Receptionist Cover Letter Sample
- Front Desk Cover Letter
SEE ALSO > How to Write an Excellent Resume
1. Receptionist Cover Letter
The cover letters below are based on the receptionist resume example on the left. Click on the image to get tips on how to write a resume that supports your cover letter.
Our receptionist cover letter template emphasizes the applicant’s achievements with three bullet points. Download the template pack below and choose your favorite style — Park, Elegant, or Classic. Use the samples to help you format your own cover letter.
Click Here to Download Our
Receptionist CL Template Pack
Receptionist Cover Letter (Text Format)
[341 Company Address
Company City, State, xxxxx
Dear Mr./Mrs./Ms. [Hiring Manager’s Name]
I’m writing this cover letter regarding the open receptionist position at [Company Name.] With 11 years of experience as a receptionist and numerous achievements over the course of my career, I am confident that my skills and experience make me the perfect candidate for this position. I noticed in your job posting that you emphasized having specific skills sets in the realms of analysis, savings, organizational efficiency, and planning.
While my resume goes into finer detail regarding my day-to-day job roles, but I think it’s worth re-emphasizing my major achievements during my 11 year career as a receptionist, which happen to match the skill set you are looking for exactly:
- Researched and recovered $10k in undue payments from past erroneous billings, earning an award from upper management
- Organized complex travel arrangements for 10 sales representatives, while reducing travel expenses by 40% by coordinating lower cost travel routes
- Followed up with existing customers and prospective clients, securing 14% in new accounts
Throughout my tenure at both Stern Real Estate and AMC Corporation, I have been lauded as a consummate professional, a hard worker, and an exceedingly competent employee that requires little to no supervision. I am careful to double and triple-check all items related to expenditures and company planning and maintain strict confidentiality to sensitive items. Finally, I possess a warm and pleasant personality that makes me not only easy to work with, but also reflects well on the company as we receive clients and customers.
I am looking forward to discussing this position with you in more detail. I am certain that my qualifications and experience will allow me to meet exceed the expectations you have for the receptionist role in [Company Name]. Thank you for your time and consideration.
SEE ALSO > Free, Downloadable Resume Template Packs
2. Front Desk Cover Letter
Click Here to Download Our
Front Desk CL Example
Front Desk Cover Letter (Text Format)
Hiring Manager’s Name
341 Company Address
Palo Alto, California, 94301
Dear [Hiring Manager’s Name],
I am thrilled to be applying for the open Front Desk position at Mallard’s Technology Incorporated. I am a highly motivated worker with two years of experience handling secretarial duties at Fantasy Labs, a software startup company in San Francisco. In addition, I graduated from the University of San Francisco with a degree in Business Administration, earning a 3.5 GPA. My skills and academic experience make me the perfect fit for the role.
During my two years as a secretary, I developed many skills to assist with the rapid growth of Fantasy Labs. I was tasked with scheduling appointments, handling weekly breakfast orders, restocking office supplies and snacks, developing surveys, and purchasing technology for new employees. In Q4 of 2015, I was able to save the company over $5,000 by finding another technology vendor with a more generous warranty policy. During company 360 evaluations, I was consistently rated in the top 95th percentile by my peers and bosses for my competence and positive attitude at work.
Having studied your job description, I am aware that Mallard’s Technology is looking for a Front Desk operator that can handle more than the occasional visitor and phone call. Given the wide range of my responsibilities at my previous job, I believe I have the requisite skills and abilities to handle any tasks that you require.
I would love to have the opportunity to further explain my qualifications for the role. You can contact me by email at email@example.com or by phone at ###-###-####. I am ready to make myself available at your convenience.